Category: 2025

Salesforce Permission Set updates from the 2025 releases.

Spring 25

November 14, 2025

Key Updates for Permissions, Access & User Management 

The Salesforce Spring ’25 release introduces several important enhancements for administrators responsible for permissions, access, governance, and org security. Below is a clear breakdown of what’s new and why it matters. 

1. New “View All Fields” Permission + Renamed Object-Level Permissions 

View All Fields Permission 
Spring ’25 introduces a new permission that allows users to read every field on a standard or custom object — including fields added in the future. This makes it simpler to grant complete read visibility without exposing edit rights. 

Renaming of Existing Object-Level Permissions 
To reduce confusion, Salesforce has renamed two well-known permissions: 

  • View All → View All Records 
  • Modify All → Modify All Records 

The functionality remains the same, but the naming now better reflects that these permissions apply to records, not fields. 

Why it matters: 

  • Clarifies the difference between field- and record-level access 
  • Reduces audit and documentation confusion 
  • Supports a cleaner, more accurate permissions model 
  • Simplifies granting full field visibility where appropriate 

2. Improved Permission Set Management 

Spring ’25 includes enhancements that make permission sets easier to manage and maintain. 

  • Admins can now remove user permissions and custom permissions directly from the Permission Set Summary page 
  • Included permissions within a Permission Set Group can be viewed and more easily managed 
  • Summary pages provide clearer insight into what a permission set or group actually grants 

Why it matters: 

  • Faster cleanup of large or legacy permission sets 
  • Easier documentation and governance 
  • Fewer clicks when auditing or updating access 
  • Better alignment between assigned permissions and actual user needs 

3. Enhanced User & Role List Views 

User and Role list views have been upgraded to provide: 

  • Faster load times 
  • More supported fields 
  • Improved inline editing 
  • Better sorting and filtering options 

These improvements streamline high-volume user administration, especially for organisations with large user populations. 

Why it matters: 

  • Easier management of user access at scale 
  • Less time spent navigating to individual user pages 
  • Cleaner experience for user onboarding and offboarding 
  • More efficient access reviews 

4. Continued Enhancements to User Access Policies 

Spring ’25 continues Salesforce’s multi-release push toward simplified user access management, including: 

  • Clearer visualisation of permission-set group assignments 
  • Improved tools for assessing what access a user has and why 
  • Better support for job-function-based access models 

Why it matters: 

  • Strengthens governance and compliance documentation 
  • Helps reduce profile reliance in favour of permission sets and groups 
  • Supports a more maintainable, scalable access model 
  • Improves auditability of user permissions 

5. Security, Identity & Access Flow Updates 

A few important identity-related updates also impact access management: 

Customisable Welcome Emails 

Admins can now customise the welcome email for new users, including setting verification-link expiry (1 day, 7 days, or 180 days). 

Updated Password Reset Flow 

When users reset their password, they must now authenticate using their chosen MFA method, increasing security during the process. 

Why it matters: 

  • Strengthens identity verification 
  • Reduces risk during onboarding and password resets 
  • Supports compliance and security-first access models 

Final Thoughts 

Spring ’25 delivers practical and impactful improvements for anyone managing permissions, access, security or governance within Salesforce. These enhancements: 

  • Improve clarity around object and field access 
  • Streamline permission-set and group maintenance 
  • Modernise user and role administration 
  • Strengthen identity and authentication processes 

For teams using the Security & Access Manager Suite — including modules for object access, field access, record access and permissions management — these updates complement core capabilities and support stronger, more transparent access governance. 

Summer 25

November 14, 2025

Key Updates for Permissions, Access & User Management

The Salesforce Summer ’25 release delivers significant enhancements to how administrators manage permissions, object access, user assignments and overall org security. These updates continue Salesforce’s multi-release effort to streamline access governance and reduce manual effort for admins. Below is a clear breakdown of the most important changes. 

1. Bulk Update Object Permissions Across Profiles & Permission Sets 

Summer ’25 introduces a powerful enhancement within Object Manager: the ability to bulk-update object-level permissions across multiple permission sets and profiles directly from the Object Access Summary screen. 

Admins can now review, grant, or remove CRUD access across all relevant permission sets or profiles in a single action — dramatically reducing the time required for permission updates. 

Why it matters: 

  • Major time savings when adjusting access across many profiles or permission sets 
  • Easier object-level access governance during audits 
  • Reduces reliance on spreadsheets or manual cross-checks 
  • Supports cleaner, more consistent access patterns across the org 

2. Edit Permissions Directly from Permission Set Summary Views 

Summer ’25 expands the capabilities of the Permission Set Summary view, allowing admins to directly edit: 

  • User permissions 
  • Custom permissions 
  • Object permissions 
  • Field permissions 

This reduces the need to navigate through multiple sub-menus and improves the speed of permission maintenance. 

Why it matters: 

  • Faster cleanup of overly complex permission sets 
  • Improved visibility into exactly what a permission set grants 
  • Fewer clicks and reduced admin overhead 
  • Better alignment of permission sets with business roles 

3. Enhanced Permission Set Group Management 

Permission Set Groups continue to be strengthened across releases, and Summer ’25 adds the ability to: 

  • Add permission sets directly from the summary view 
  • Remove permission sets in one click 
  • Review included permissions with greater clarity 

What was previously read-only now becomes interactive, making group-based access models easier to maintain. 

Why it matters: 

  • Encourages cleaner, role-based permission architectures 
  • Reduces “permission set group sprawl” 
  • Improves maintainability and onboarding 
  • Makes reviews and audits far more efficient 

4. Upgraded User Access Summary: Manage Assignments in One Place 

The User Access Summary continues to evolve, and Summer ’25 extends its functionality so admins can now: 

  • View all assigned permission sets 
  • View all assigned permission set groups 
  • Add or remove permission sets or groups 
  • Review queue membership 

All on one consolidated screen, reducing navigation and friction when managing individual user access. 

Why it matters: 

  • Simplifies onboarding and off-boarding 
  • Improves visibility for user access reviews 
  • Reduces the risk of permissions being overlooked 
  • Provides a single source of truth for user-level access 

5. Tab Visibility in Access Summaries 

A new “Tabs” section appears in permission set, permission set group and profile access summaries. This area is currently read-only but displays which tabs are visible or hidden for the selected access assignment. 

Why it matters: 

  • Surfaces an often overlooked aspect of access governance 
  • Helps admins quickly evaluate UI-level access for roles 
  • Improves the thoroughness of audit reviews 
  • Lays the groundwork for future editing capabilities 

6. Release Updates Impacting Permissions & Access 

Although Summer ’25 is not heavy on enforced security changes, several important release updates relate to access: 

Restricted Flow Access Enforcement Delayed 

The planned enforcement requiring explicit permissions (Run Flows, Manage Flows) instead of relying on the legacy Flow User checkbox has been postponed to Winter ’26. 

Other minor updates 

Additional updates affect guest users, sharing behaviour and access boundaries. These should be reviewed within the Release Updates section of Setup. 

Why it matters: 

  • Admins gain additional time to prepare for Flow-permission enforcement 
  • Organisations relying on the Flow User checkbox should still begin migrating 
  • Helps prevent access gaps when enforcement arrives 

Final Thoughts 

Summer ’25 is a practical, productivity-focused release for permissions and access management. The new capabilities: 

  • Increase efficiency via bulk updates and summary-view editing 
  • Enhance visibility into user, object and permission-set access 
  • Strengthen the maintainability of permission set groups 
  • Support better access governance and audit readiness 

For organisations using Application Perfection’s Security & Access Manager Suite — including modules for object access, field access, record access and permissions administration — the Summer ’25 updates align well with best practices and reinforce the direction Salesforce is moving: clearer visibility, better governance and easier access management. 

Winter 25:

November 14, 2025

Key Updates for Permissions, Access & User Management

The Salesforce Winter ’25 release introduces meaningful improvements for administrators who manage permissions, troubleshoot access issues, and maintain clean org security. At Application Perfection, this is the area we focus on every day — so here’s a clear breakdown of everything that matters for permissions, access, audits, and user setup. 

1. Improved Visibility for Permission Debugging 

“Access Granted By” Insight on User Records 

Salesforce has added a new row-level action on the User Access Summary page called Access Granted By. 
This allows admins to instantly see exactly which profile, permission set, or permission set group grants a specific permission. 

No more guesswork, SOQL queries, or digging through layers of assignments — a direct, native way to understand why a user has access. 

Why it matters: 

  • Faster troubleshooting 
  • Clearer access mapping 
  • Better documentation for audits 
  • Stronger internal visibility for compliance teams 

2. Object Access Summary in Object Manager 

You can now view an Object Access Summary directly within Object Manager for each object. 
It displays every profile, permission set, and permission set group that grants CRUD access. 

Although currently read-only, Salesforce has indicated more enhancements are coming. 

Why it matters: 

  • Unifies object-level access information 
  • Helps admins quickly assess who can create, read, update, or delete records 
  • Reduces reliance on spreadsheets and manual audits 
  • Great for access reviews and permission rationalisation 

3. Enhanced User List Views 

Salesforce continues improving user administration by expanding the Enhanced User List View experience. Admins now benefit from: 

  • Better performance for large user populations 
  • Inline editing for certain user fields 
  • Faster filtering and data handling 

Why it matters: 

  • Quicker user updates 
  • Better management of profile or permission set assignments 
  • A more modern, efficient user administration workspace 

4. Improvements to Public Groups & Queues 

Public Groups and Queues finally get long-requested enhancements: 

Descriptions Now Supported 

Admins can now add descriptions to groups and queues to document their purpose — essential for keeping orgs clean and understandable. 

Easier Group Membership Management 

The updated group interface allows: 

  • Searching for members 
  • Bulk adding or removing up to 100 users 
  • Faster updates to complex sharing models 

Why it matters: 

  • Better clarity for sharing rules 
  • Easier audits of group-based access 
  • Less time spent managing team-based permissions 

5. Key Winter ’25 Release Updates That Affect Access 

Several Winter ’25 release updates directly impact how permissions and access operate. These are changes you should review and prepare for: 

❗ 5.1 Restricted Flow Access 

The old Flow User checkbox is being phased out. 
Users now require explicit permissions such as: 

  • Run Flows 
  • Manage Flows 

Impact: 
Flows may stop working for users who currently rely on the old checkbox. Review and update permission assignments early. 

❗ 5.2 Role-Based List View Sharing Requires Additional Permission 

Users who edit list view sharing and share via roles will now need: 

  • View Roles and Role Hierarchy 

Impact: 
Without it, they won’t be able to configure list view visibility using roles. This may affect sales teams and admins who maintain public list views. 

❗ 5.3 Guest User Restrictions on Approval Requests 

Guest Users will no longer be able to: 

  • Edit 
  • Delete 
  • Reassign 
    approval requests. 

They can still submit and respond to approvals. 

Impact: 
Experience Cloud orgs should test guest-user flows and approval processes to prevent unexpected failures. 

Final Thoughts 

Salesforce Winter ’25 makes meaningful progress toward improving how administrators understand and manage access across their orgs. These updates: 

  • Increase transparency 
  • Reduce troubleshooting time 
  • Strengthen security 
  • Support better audit readiness 
  • Align with the direction Salesforce is pushing: permission sets, clarity, and manageable access models 

For teams using Application Perfection’s Security & Access Manager Suite — especially Object Access, Record Access, and Permissions Management tools — these Winter ’25 enhancements complement and extend your capabilities. 

If you’d like help reviewing your org’s permission model or seeing how our suite can simplify Salesforce access management even further, get in touch — we’d be happy to walk you through a demo.